Lodgements Tab

How to add a new Lodgement

In the lodgements module, select the Lodgements tab
This screen displays any lodgements that you are currently working on
Click the button in the ‘Lodgements’ screen
A screen similar to that displayed below will appear
Enter the Reference for the lodgement in the appropriate text field
- This is usually the slip number that you will take with you to the bank
Enter any notes for the lodgement in the ‘Notes:’ text field. Entering notes is optional
- e.g. inexplicable overages or underages
The lower half of this screen displays all Z-Reads that are not yet part of any lodgement
Select the Z-Reads you wish to add to the lodgement by selecting the tick box beside the relevant read
- Please note that this list is ordered by the 'Date Opened' in ascending order
As you select them from the list they will become displayed at the bottom of the screen, in the ‘Lodgement Details’ section
There are a few things we should note about the ‘Lodgement Details’ section in particular
- The ‘Opening Balance’ is calculated and displayed based on the previous lodgement’s ‘Closing Balance’ for that specific tender type
- As you select more Z- Reads of the same tender type the declared and lodged values at the bottom half of the screen will increase accordingly. Different tender types are displayed separately in this part of the screen
- You can amend the lodged quantity in the ‘Lodged’ text field once the Z-Read has been selected
- As we amend the ‘Lodged’ quantity, the amount in the ‘+/-‘ or the ‘over/under’ column will change accordingly. Before we save or Lodge the lodgement all the values in this column should read 0. To do this we can alter our closing balance (increase your closing balance by the amount displayed in the ‘+/-‘ column)

Once you have selected and possibly ordered all the Z-reads you wish to add to the lodgement, you have two options:
1. Click the button. This will move the lodgement to the main screen of the Lodgements tab. From there you can delete, edit and later lodge the lodgement
2. Click the button. This will lodge the lodgement you have just created, straight away. The lodgement will not appear in the main screen of the lodgements tab but instead in the main screen of the Verify Lodgements tab. Once you have been to the bank and can confirm that the amount lodged equals the amount listed in the lodgement, we can complete the last stage, Verifying a Lodgement

How to Edit/Delete/Lodge a Previously Saved Lodgement

In the lodgements module, select the Lodgements tab
This screen displays any lodgements that you are currently working on
To delete the lodgement and unassign the Z read(s) attached to the lodgment click the
To edit/lodge a previously saved lodgement click the button
The lodgement's information will load in a manner similar to that displayed below
From here you can:
- Select Z-Read(s) to add to this lodgement
- Edit the Reference/notes field attached to the lodgement
- Edit the Lodged/Closing balances of any tender type in the lodgement
- Lodge the lodgement by clicking the button

Please Note: If changes are made and you do not wish to lodge the lodgment at that time please click the button

Verify Lodgements Tab

All lodgements that have been lodged will be displayed in this tab

Please note that from this screen we still have the ability to edit any lodgement, by clicking the button

How to Verify a Lodgement

N.B. - Please Note: Verifying lodgements is recommended as a method of checking off lodgements against the bank account

In the Lodgements module, select the Verify Lodgements tab
A screen similar to that displayed below will appear

Tick the box beside the lodgement(s) you wish to verify
Click the button
The window displayed below will display temporarily confirming that lodgement has been verified successfully

Please note that all verified lodgements will be moved from the Verified Lodgements tab to the History tab

History Tab

The history tab displays all previously verified lodgements