In the Rx 365 Local application, there are a number of settings and details that can be controlled and amended.

To access the local application configuration:

• Modules -> Configuration
  • You may be asked to enter your PIN to access this module

The Configuration module has a number of sections:

• Menu Bar
• Pharmacy Tab
• Application Tab
• Settings Tab
• Label Printing Tab
• Reports

Below you will find details on each of these areas.

- Menu Bar

The Menu Bar at the top of the screen consists of the following options:

• Staff: this button will open the Back Office Application to the Config module
• Suppliers: this button will open the Back Office Application to the Config module
• VAT: n/a
• Professional: this button will open the Professionals Maintenance screen to allow you to work with your list of Doctors, Dentists and Prescribers - please see our Professional Maintenance section for more info
• Poison: n/a
• Cond.: n/a
• Dosages: n/a
• Stationery: n/a
• Counsel: n/a
• Categories: this button will open the Back Office Application to the Config module
• Warnings: n/a
• Interaction: n/a
• Feed: n/a
• Preg.: n/a
• IPU Cat: n/a
• Schemes: this button will open the Back Office Application to the Config module

See below for more info

- Pharmacy Tab

In this section you will be able to see and change a number of basic pieces of information about your pharmacy e.g. Name, Address, GMS Number etc...

Current Practice

• Name
• Address
• Telephone
• Fax
• E-Mail
• Supervising Pharmacist

Owner

• First Name
• Middle Name(s)
• Surname
• Address
• Telephone Number
• Mobile Number
• Owner EMail

Logo

Identification

• IPU Number: This shows the IPU number assosiated with the Pharmacy
• GMS Number: This shows the GMS number of the Pharmacy
• Tax Number: This shows the Tax number of the Pharmacy
• Aegis: n/a
• Pharmachem: n/a

- Application Tab

In this section you will find a number of different settings that are not currently stored and controlled in the Back Office application.

System Parameters	Function
Seen Status	n/a
Default Town	The Town the Pharmacy is located in
Default County	The County the Pharmacy is located in
Default Country	The Country the Pharmacy is located in
Accounts Package	n/a
EPOS Package	n/a
Staff Caption	n/a
Professional Caption	n/a
Letter Date Format	n/a
Hide Deleted Patients	When enabled 'Deleted patients' will not appear in search results
Hide Deceased Patients	When enabled 'Deceased Patients' will not appear in search results
Maintenance Confirm	n/a
Use Shelf Edge Label	n/a
Show Postcodes	n/a
Use Product Barcodes	n/a
Allow Relogin Cancel	n/a
Use Time and Attendance	n/a
Auto Shutdown	This function enables the system to shut down at a specific time
Auto Shutdown Time	If Auto Shutdown is enabled, this is the time it will happen at
Use Arx Robot	n/a
Send stock request to Arx Robot	n/a
Script Scanning	n/a
Script Scanning while Inserting	n/a
Use Alert Tiles	n/a
Claims Check Message	This function allows the system to show a 'Check Claims' message on the homescreen

Currency

• Currency Symbol: n/a
• Dual Currency: n/a
• Dual Currency Method: n/a
• Dual Currency Rate: n/a
• Dual Currency Symbol: n/a
• Default Credit Limit: The default Credit Limit for Accounts can be set here - this will be used when creating new Accounts

Stock Tab

N.B. all of the settings under this tab have been deprecated and are not in use.

Dispensing Tab

System Parameters	Function
Default Scheme	n/a
Default Dosage	This setting allows you to specify a default Dosage Code (e.g. 1D, MD, T1NM etc...) when dispensing. If a value is specified here, it will be added for every dispense.
Default Nursing Home	n/a
Interaction Period	This setting controls how long ago a drug can be dispensed to a patient before it will no longer be checked for interactions with the drugs you are dispensing now.
Default Reminder Period	This setting controls how far ahead from the current date a Reminder Date will be created when repeating scripts with Reminder Dates assigned to them for Regular Patients.
Uncomplete Period	n/a
Product Selection	This function is used to set the default product selection used while dispensing. Recent, Active Product and Brand/Generic can be selected
Drug Dispensed Period	This setting controls how long ago a drug can be dispensed before it will no longer show up in the Recent filter when dispensing.
Auto Pay GMS Levy	n/a
Default Container	n/a
DPS Tracking	n/a
Print Label on Complete	There are two different ways of printing Drug Labels: 1) after you insert each drug - this allows you to label the box and put it to one side before you move on to the next item or 2) print all labels when you click Complete. This setting determines which one your system is using. If this is turned on, labels will print upon Complete as per (2). If it is turned off, they will print after each Insert, as per (1).
Default Broken Bulk	n/a
MDS Form Number	n/a
Display Stock Units	If this setting is enabled, you will be able to see your current Quantity on Hand while dispensing.
Allow Container Edit	n/a
MDS Order By Patient	n/a
Calc DPS for Practice	n/a
Apply Broken Bulk	n/a
Auto Phase MDS Dispense	n/a
Show SNG Repeat Format	n/a
Batch Number	n/a
Free Type Drug Labels	This function allows the user to enter free type/text drug labels. While dispensing, you can click the arrow beside the Next button and manually type in the details you need on the Drug Label.
Show Part Repeat Format	n/a
Vet Batch Number	n/a
Link HighTech	This function allows the user to link High Tech to another scheme. This setting should never be disabled.
Print Labels Per Pack	This function allows the user to print labels per pack dispensed. When this is enabled if you dispense 200 tablets of a product that has a pack size of 100, two drug labels will print out allowing you to label both packs.
Scan Zero Bags	n/a
Display Interactions	n/a
Show Refund Screen	n/a
New Rx Date on Repeat	This function controls whether you will be asked to manually enter the Rx Date (Prescription Date) when repeating a script.
Add Substitution Reason	n/a
Allow Clear Down	n/a

SMS Tab

Rx 365 and TouchStore Rx support automated SMS generation to notify patients when their scripts are ready for collection or when a new prescription is required for repeat scripts. This section of Configuration allows you to control how this functionality will behave in your system.

For more information on how to use these settings to configure your system for Automatic SMS, please see our SMS section for more information on these settings.

Patient & Filters Tab

• Filters List
• Use Automated Patient Wildcard
• Recent Patient Period

Reference Pricing Tab

• Default HSE Info: this setting allows you to specify what the default HSE Info value should be when dispensing Reference Priced products
• Remember My Selection: when this setting is enabled, when dispensing a Reference Priced item, the Remember My Answer tickbox will be enabled by default
• Recalc Drugs: this function has been deprecated and is not in use

- Settings Tab

In this section you will find a number of different settings that are not currently stored and controlled in the Back Office application.

This section is divided up into two areas:

1. Practice Settings

2. Settings in this area control what settings are available across ALL Staff Members

3. These settings will also be applied to newly created Staff Members

4. Some settings are YES/NO settings and others allow for various options to be chosen

   • For YES/NO settings if something is disabled here, no Staff Member can have it enabled for themselves
   • For settings with different options, the Practice Setting will be the default, but different Staff Members can have their own individual options chosen

   

5. Staff Settings

6. The dropdown in the top right controls which Staff Members settings are being displayed

7. Settings in this area define how the system will operate for the selected Staff Member when they are logged in using their PIN

There are far more settings in this section than are actually used day to day so below is a list of the only settings that are of relevance to our customers:

• Modules -> System -> PIN Entry

  • In this section, the Function PINs and the Module PINs allow you to control which functions in the system and which modules when accessed will ask the Staff Member to enter a PIN before allowing them access to that function / module

    • You can make changes by right-clicking the Function / Module you wish to change and select either Activate to require a PIN or Deactivate so that no PIN is required

    

• Pages -> Dispensing -> Complete

  • Completion Action

    • This setting controls what happens after you complete a script. You can either:

      • None: nothing happens
      • Return To Patient: which brings you back to that patients PMR
      • Invoke Search: the Patient Search Screen will open
      • Enter PIN: you will be forced to enter your PIN in order to do anything else
      • Clear Patient: you will be brought to a blank PMR
      • Show My Day: My Day will automatically open for you

      

- Label Printing Tab

In this section you can control the various settings and layouts for the printing of Drug Labels, Bag Labels, and UCF Script Receipts.

Please see our Printing section for more information.

- Reports Tab

In this section you will be able to control who has access run specific reports in the Local Rx Application.

You can specify:

• What Security Level Staff Members must have in order to run specific reports
• Whether a particular report is included in a separate KPIs (Key Performance Indicators) section in the Reports module for easy access

The Security Level for individual Staff Members is controlled through their Staff Members record in the Back Office Application.

There are four options available:

• None: this report is not available for anyone
• Normal User: this report is available for Normal Users, Managers and Administrators
• Manager: this report is available for Managers and Administrators only
• Administrator: this report is available for Administrators only